Navigating UCOP
Agreements (ICA and PSA)
For assistance in the drafting and finalization of Independent Consultant Agreements (ICA) or Professional Services Agreements (PSA), contact Ed Saler at Edward.Saler@ucop.edu or 510-987-0380
Benefits questions Link
(510) 987-0900Call UC Customer Service or submit a question online.
Bicycle parking
WMC: (510) 987-0600 | Franklin 6314Bicycle parking is provided for free in Franklin garage and Kaiser garage. Contact Work Management Center for access to the bike cages.
Booking travel
Connexxus, UC's travel program, is a secure Web portal for booking university business travel.
Building access
Request building access via iRequest. 24-hour access is granted via iRequest only, with Manager/Director approval. Visitors must be signed up in advance through iVisitor. Ask if your department has a designated visitor scheduler or email the Work Management Center to request access.
Business cards
UCSF Irene Lee: (415) 502-2740Many University employees do not need business cards, but if you do need them, work with your supervisor to approve an order from UCSF. UCLA printing is also an option.
Business Resource Center (BRC)
BRC handles general procurement, travel and entertainment, ledger reconciliation, payroll and event planning. Each team, identified by a color, is dedicated to a group of departments or a service area.
Career development resources Link
Learn how to write a resume, access your skill set, and prepare for an interview.
Community and diversity Link
Learn more about UCOP Principles of Community and the diversity policies, programs and resources available to Office of the President staff.
Commuter benefits
The UCOP pre-tax commuter benefits program allows eligible employees to set aside income (up to the limit set by the IRS) on a pre-tax basis for transportation and parking expenses.
Document shredding
UCOP Mail Services offers document shredding services for UCOP departments. Reasonable quantities of materials are shredded free of charge.
Downtown shuttle service (Green Bus) Link
M-F 7:00 - 7:00Offers fast connections from BART, the Oakland/Alameda/San Francisco Ferry and Amtrak Capitol Corridor to downtown Oakland offices. The shuttles run every 10 - 15 minutes during regular hours between Embarcadero West (Jack London Square) and Grand Avenue.
Emergencies
Building emergency procedures and resources as well as personal preparedness information.
Employee health and safety
The Environment, Health & Safety (EH&S) department at OP supports a safe and healthy work environment and advances the goals of the EH&S program at all campus and medical center locations.
Employee ID number
When your name is input into the Payroll system you will be issued a unique employee ID number. If you have any questions, contact Payroll at BRCpayroll@ucop.edu or Ana Trejo at Ana.Trejo@ucop.edu.
Events and meetings
BRC Events is ready to assist you in planning and preparing Purchase Orders for Events and Meetings, allowing you to focus on the content of your program.
Faculty and Staff Assistance Program (FSAP) Link
Phone: 415-476-8279The FSAP, staffed by licensed professionals, provides confidential brief counseling to individuals, and consultation services to OP employees.
Find employees Link
Search by first or last name. In Outlook, the Search Address Book field will let you search by first name, last name or both. The open book icon will let you search by first name.
ID badges
For active employees with ID badge questions or issues such as to get a replacement badge, contact the Work Management Center. New employees will be handled through the on-boarding process.
Information Technology Services (ITS)
ITS provides information technology services for the University of California campuses and Office of the President, from corporate data systems to telecommunications to computer networks.
Interest groups
Learn about available employee networking and interest groups at Office of the President.
IT Service Desk
Normal hours: M-F 6:30 - 6:00 | Room 7116 FranklinIT Service Desk is your single point of contact for IT questions, requests and incident reporting. Contact IT Service Desk via IT Service Hub, by email at ServiceDesk@ucop.edu or by phone at 510-987-0457. For after-hours emergencies (situations with broad impact, such as security or network problems), email Helpdesk@ucop.edu or call 510-987-0349.
IT Service Hub Link
Employees report incidents, make requests, check status, and provide feedback via this portal.
Lactation rooms Link
The rooms are for the use of lactating women and are designed for use on a drop-in basis.
Library services and research resources Link
The California Digital Library offers an impressive array of library services and research resources to UCOP staff.
Link newsletter Link
Link is a place to get news, learn about events, and expand your knowledge about the work of UC and how our work here at the Office of the President supports it.
Locker room and showers
WMC phone: (510) 987-0600Men's and women's showers and lockers are located in the Franklin building on the 9th floor and accessible from the elevator lobby.
Listserv
A free mailing list service to allow dissemination of a single message to a group of people.
Mentorship program Link
The UCOP mentorship program is a volunteer program that pairs experienced leaders and professionals across departments at the Office of the President with career staff who seek to develop themselves professionally.
Parking
Phone: 510-987-0600For questions regarding parking for UCOP employees, contact the Work Management Center in Franklin 6314 or call the above phone number.
Personnel policies and union contracts Link
Policies pertaining to personnel, compensation, labor relations and collective bargaining.
Printing services at UCSF Link
For large ongoing printing needs and other specialized print jobs such as business cards, letterheads, envelopes, etc.
Procurement Services
Procurement Services is responsible for developing and implementing the overall purchasing policies, strategies and direction for the UC System.
Purchasing forms
Forms for purchasing goods and services, travel and entertainment or other transactions.
Record storage
Through the Records Storage Center Program, UCOP offices at the 1111 Franklin Street building may temporarily store certain boxed records.
Records Management Services
RMS maintains the Central Records Collection of the Office of the President, which consists primarily of correspondence and related materials such as reports, studies, agendas, and minutes.
Regents Link
The University is governed by The Regents, which has "full powers of organization and governance" subject only to very specific areas of legislative control.
Report a safety hazard
The Incident Reporting System is an easy and fast way to report a problem that affects the university's people, property or environment.
Reserving meeting space
UCOP conference rooms can be reserved via the Outlook Web App or by the Outlook Calendar. For a video tutorial and instructions for both Mac and PC users, visit the IT Service Hub and search the Knowledge Base for "reserving conference room." Contact the Work Management Center if you have questions.
Secure Attachment File Encryption (SAFE)
SAFE is a service that allows UCOP employees to quickly, easily, and securely send large electronic files via a Web browser, rather than attaching them to an e-mail message.
Security
If you have a security question or want to report a security issue, call the security desk in the Franklin Lobby at (510) 987-9790. At Kaiser, call (510) 272-0909. At Broadway or OSF (415-20th St), call Chief Building Manager Roman Starno at (510) 587-6100 or Work Management Center at (510) 987-0600
Security ambassadors Link
Security Ambassadors in orange vests serve as additional 'eyes and ears' of the Oakland Police Department, while serving as a visible deterrent.
Security escort
(510) 987-9790Employees needing an escort to or from the Franklin building between 6:30 am and 8:30 pm should call the UCOP security desk 30 minutes before exiting the building.
Staff Assembly
The UCOP Staff Assembly promotes the interest and welfare of all staff employees at UCOP.
Telephone services
ITS Voice Services engineers install or make changes to lines and phones, as well as upgrade features.
Timesheets and Time Reporting System (TRS)
TRS is a web-based timesheet to report your time and submit for approval.
Travel Policy PDF
This travel policy summary describes the basic rules and regulations contained in Business and Finance Bulletin G-28, Policy and Regulations Governing Travel.
UC Learning Center Link
Log in to the UC Learning Center for UCOP Employees to view course offerings and register for training opportunities.
UCOP daily news clips
Distribution email list for daily news clips relating to UC.
UCOP local human resources Link
Local HR Business Partners, assigned by department, provide guidance and support to all managers, supervisors and employees regarding all HR services. For more information and services, visit the local HR website.
Web publishing support
For assistance with web publishing, contact the Web Development Services unit.
Whistleblower hotline Link
(800) 403-4744To report an improper governmental activity or a compliance-related concern, please contact the UC Whistleblower Hotline. Reports can be made anonymously.
UCOP Advisory Committee on the Status of Women
PACSW promotes women's access to programs, opportunities and activities at UCOP.