All resources (A-Z)

Agreements (ICA and PSA)

For assistance in the drafting and finalization of Independent Consultant Agreements (ICA) or Professional Services Agreements (PSA), contact Local Procurement Team.

Contact Local Procurement Team Link | Pre-approval for hiring contractors & consultants Link

Benefits questions Link

(855) 982-7284

Call the UCPath Center or submit a question online via UCPath.

Bicycle parking

WMC: (510) 987-0600 | Franklin Lobby

Bike Lockups are easily accessible on Level 1 in the Franklin Garage and through the Broadway 12th Street entrance. Bikes are prohibited from entering Franklin and Broadway lobbies.

Booking travel

Connexxus, UC's travel program, is a secure Web portal for booking university business travel.

Breastfeeding and lactation support

The UCOP Lactation Program includes a lactation room at your work location and breastfeeding classes.

Building Access, Credentials & Keys

Building access is provided to UCOP staff using credentials issued by the WMC, credentials can be requested through the iRequest system. Visitors must be registered to be granted access and this can be done using the Symmetry Guest system.

iRequest Link | Symmetry Guest Link

Business cards, stationery and promotional items Link

Portal for ordering business cards and UC-branded stationery and promotional items. (All employees can browse available merchandise, however only designated department buyers can place orders.)

Business Resource Center (BRC)

The Business Resource Center is organized into teams dedicated to specific functional service areas: Travel & Entertainment; Purchase Orders & Payments; Compliance, Accounting, Audit, and Policy (CAAP); and Local Procurement.

BRC Functional Teams Link

Mobile Devices

Mobile Devices purchases and feature changes.

The Chronicle of Higher Education

UCOP's site license provides worldwide, 24/7 access to The Chronicle, the nation’s most trusted source for higher education news. You must be connected to UCOP network when you visit the site. Sign up and create a free account to get The Chronicle's free daily newsletter as a default. For more newsletter option, go to Newsletters in your Account.

Commuter benefits Link

The UCOP pre-tax commuter benefits program allows eligible employees to set aside income (up to the limit set by the IRS) on a pre-tax basis for transportation and parking expenses.

Directory update Link

Submit changes to your directory information using IT Service Hub.

Downtown shuttle service (Green Bus) Link

Offers fast connections from BART, the Oakland/Alameda/San Francisco Ferry and Amtrak Capitol Corridor to downtown Oakland offices. The shuttles run every 10 - 15 minutes during regular hours between Embarcadero West (Jack London Square) and Grand Avenue.

Emergency and Security Procedures Link

Safety and security information such as safety incident reports and the security ambassador program.

Personal Emergency Preparedness Link

Employee discounts

The discount programs are available to all UCOP employees.

Employee health and safety Link

UCOP Risk and Safety Programs support a safe and healthy work environment for UCOP staff and visitors.

Employee ID number

When your name is input into the Payroll system you will be issued a unique employee ID number. If you have any questions, contact Payroll at brcpayroll@ucop.edu.

Ergonomic evaluation Link

Contact via email to set up an appointment.

Email Ergonomics Link

Event Management System (EMS)

Oakland based building conference rooms, multipurpose room, and other spaces can be reserved through EMS via an Outlook plugin or a web application. More information including demonstration videos, quick-start guides, download links, and other resources can be found through the link above.

Events and meetings Link

Event Services Group (ESG) offers support in planning and executing a seamless event. ESG’s services include assistance in event preparation, execution, and evaluation for in-person, virtual, and hybrid events.

Faculty and Staff Assistance Program (FSAP)

Phone: (415) 476-8279

The FSAP, staffed by licensed professionals, provides confidential brief counseling to individuals, and consultation services to OP employees.

Find employees Link

Search by first or last name. In Outlook, the Search Address Book field will let you search by first name, last name or both. The open book icon will let you search by first name.

Holidays

List of all UCOP holidays.

ID badges

WMC phone: (510) 987-0600 | Email: building.services@ucop.edu | Franklin Lobby

For active employees with ID badge questions or issues such as to get a replacement badge, contact the Work Management Center. New employees will be handled through the on-boarding process.

Information Technology Services (ITS)

ITS provides information technology services for the University of California campuses and Office of the President, from corporate data systems to telecommunications to computer networks.

Interest groups Link

Learn about available employee networking and interest groups at Office of the President.

IT Service Desk

Normal hours: M-F 7:30am-5pm | 1100 Broadway, Room 5202

IT Service Desk is your single point of contact for IT questions, requests and incident reporting. Contact IT Service Desk via IT Service Hub, by email at ServiceDesk@ucop.edu or by phone at 510-987-0457. For after-hours emergencies (situations with broad impact, such as security or network problems), email Helpdesk@ucop.edu or call 510-987-0349.

IT Service Hub (Service-Now) Link

Employees report incidents, make requests, check status, and provide feedback via this portal.

Laptop loan

Laptops are loaned out to UCOP personnel on a first-come, first-served basis.

Leadership development program

Leadership development for UCOP employees.

Learning and Development

Visit the L&D site for all things related to your growth at UCOP: classes, cohort programs, leadership development, career growth, mentorship and more.

Library services and research resources Link

The California Digital Library offers an impressive array of library services and research resources

Link newsletter Link

Link is a place to get news, learn about events, and expand your knowledge about the work of UC and how our work here at the Office of the President supports it.

Locker room and showers

WMC phone: (510) 987-0600

Men's and women's showers and lockers are located in the Franklin building on the 9th floor and in the basement of the Broadway building. They are accessible from the elevator lobby.

Email the WMC for access Link

Listserv

A free mailing list service to allow dissemination of a single message to a group of people.

Mail services Link

UCOP offers a variety of mail services to employees including mail pickup, delivery, inter-office mail once a day, Monday through Friday. As well as assist with express mail services.

Mentorship program

The UCOP mentorship program is a volunteer program that pairs experienced leaders and professionals across departments at the Office of the President with career staff who seek to develop themselves professionally.

Microsoft software for home use

UCOP employees may download and make use of Microsoft Office applications on up to 5 personal computing devices for free.

New employee orientation

Information regarding orientation, including the schedule.

New Hire IT Orientation

UCOP IT Client Services offers a monthly “New Hire IT Orientation” session to help new UCOP employees get started with their workstation computer and other technology. The class is offered the 1st Tuesday of every month at 9:30am-10:30am in Franklin 6114. Register at UC Learning Center.

UC Learning Center Link

Oakland city resources Link

Information about the City of Oakland.

Guide to downtown hot spots! Link

Office locations

Find addresses and directions to UCOP offices.

Parking information & enrollment Link

commuterserviceshelp@ucop.edu

Multiple parking options are available for UCOP employees. Parking at UC lots is limited to UC employees and affiliates. Employees can make use of other Non-UC managed parking lots and commute resources as well. Visitors can find available public parking garages at the link below

Parking for visitors Link | Non UC Parking & Commute Resources Link

Payroll Link

Email payroll with additional questions regarding payroll services or processes.

Email payroll Link

Performance management Link

Performance appraisal resources.

Policy resources Link

Resources for systemwide policies and manuals.

Position Control

Position Control is a process of executive review for all staff, temporary and contract positions at UC Office of the President before the position is opened for recruitment.

Pre-approval process for hiring outside consultants and independent contractors

All hirings of outside consultants and independent contractors, regardless of any prearrangement via a blanket agreement, must be approved by the President prior to contract negotiation.

Preventing discrimination, sexual harassment and violence against women

Policies, guidance, contacts and resources for preventing and/or reporting discrimination, sexual harassment and sexual violence at UCOP.

Principles of Community

Learn more about UCOP Principles of Community and the diversity policies, programs and resources available to Office of the President staff.

Printing services at UCSF Link

For large ongoing printing needs and other specialized print jobs such as business cards, letterheads, envelopes, etc.

Procurement Services

Procurement Services is responsible for developing and implementing the overall purchasing policies, strategies and direction for the UC System.

Public transportation Link

BART and buses provide easy access to all work locations.

Purchasing forms

Forms for purchasing goods and services, travel and entertainment or other transactions.

Procurement policies and forms Link

Record Storage & Document Shredding Link

UCOP mail services offers document shredding services for UCOP departments. UCOP offices at the 1111 Franklin Street building may temporarily store records in banker boxes onsite up to 12 months that need to be retained for a specific period of time for business purposes. Storage over 12 months will be sent offsite. If necessary, all records may be retrieved from storage, usually by the next business day. The service offered through Mail Services is different than the service offered by Record Management.

Records Management Services

RMS maintains the Central Records Collection of the Office of the President, which consists primarily of correspondence and related materials such as reports, studies, agendas, and minutes.

Regents Link

The University is governed by The Regents, which has "full powers of organization and governance" subject only to very specific areas of legislative control.

Rideshare Link

Rideshare resources for UCOP employees

Reimbursement forms

Travel and entertainment reimbursement forms

Reserving meeting space

Oakland based building conference rooms, multipurpose room and other spaces can be reserved through the Event Management System (EMS) via an Outlook plugin or a web application. Information including demonstration videos, quick-start guides, download links, and other resources can be found at the link below.

EMS Link

Secure Messaging and File Transfer

Tool to securely send messages or files with sensitive information or to distribute large files

Security

If you have a security question or want to report a security issue at UCOP Oakland, call the security desk in the Franklin Lobby at (510) 987- 9790. For the Riverside Intellicenter, call (951) 787-5021. Questions or concerns can be directed to Associate Director, Security Services, Martin Ticas at 510-414-2890 or by emailing UCOPSecurity@ucop.edu.

Security Ambassadors

Uptown-Downtown CBD provides Safety-Security Ambassadors who can help with a walking escort in Downtown Oakland. For more information, visit the Ambassador Program on their website and scroll down to the Ambassador section.

Security escort

(510) 987-9790

Employees needing an escort to or from the Franklin Building to or from parking lots and BART between 6:30 am and 11:00 pm should call the UCOP security desk 30 minutes before the security is required.

Staff Assembly

The UCOP Staff Assembly promotes the interest and welfare of all staff employees at UCOP.

Telephone services

ITS Telecommunications Services engineers install or make changes to lines, softphones, and desk phones, as well as upgrade features. ITS also offers a selection of headsets for purchase for customers to use with either their softphone or desk phone.

Timesheets and Time Reporting System (TRS) Link

TRS is a web-based timesheet to report your time and submit for approval.

TRS login Link

Travel Policy PDF

This travel policy summary describes the basic rules and regulations contained in Business and Finance Bulletin G-28, Policy and Regulations Governing Travel.

Reimbursement Requirements PDF

UC Information Center Link

Explore the UC story through (1) storyboards that focus on data-driven narratives that weave multiple data visualizations into a storyline; (2) dashboards that provide answers to frequently asked questions; and (3) data tables that present static and interactive reports that provide download access to raw data.

UC Learning Center Link

How to navigate UC Learning Center PDF

UCnet Link

News, benefits information and self-service tools for employees and retirees.

UCOP Advisory Committee on the Status of Women

PACSW promotes women's access to programs, opportunities and activities at UCOP.

UCOP daily news clips

Distribution email list for daily news clips relating to UC.

Subscribe here Link

UCOP local human resources

Local HR Business Partners, assigned by department, provide guidance and support to all managers, supervisors and employees regarding all HR services. For more information and services, visit the local HR website.

Find your Business Partner liaison Link

UCOP organization chart PDF

Current UCOP organization chart.

UCOPAlert

UCOPAlert is an emergency notification system that allows UCOP employees to receive informational alerts on their personal phones or by personal email outside normal business hours. All UCOP employees are automatically enrolled in the system with their UCOP email and phone number. Log in using your single sign-on credentials to update your profile and add your preferred cell phone number.

UCOPAlert Login Link

Navigating UCOP