Electronic Message Management at UCOP

Various resources are available to assist employees in managing electronic messages.

Guidelines:

• Best Practices for Electronic Messages
• Managing Your Electronic Messages: FAQ
• Managing Electronic Messages as University Records (pdf)
• Memo on Message Management (Feb. 29, 2016)

Retention:

• Deletion/Retention of Electronic Messages
• Decisionmaking Chart: What To Keep and For How Long
• UC Records Retention Schedule

Storage:

• Network File Shares
• UCOP Central Records Collection
• Outlook Archive
• SharePoint
  • Service description
  • Sending e-mail to SharePoint

Technical Tools:

• Using Outlook to Manage E-mail