Reporting relief

IRAP provides a wide range of reporting relief services to campuses by coordinating UC’s required reporting to federal, state and other agencies and organizations. In doing so, IRAP primarily relies on the standardized data that campuses provide to UCOP as part of the UC data warehouse (UCDW).

Federal

IRAP serves as the systemwide coordinator for IPEDS (Integrated Postsecondary Education Data Systems) reporting. IRAP annually prepares and submits required IPEDS surveys on behalf of the campuses and UCOP in the areas of finance, human resources, undergraduate admissions, student enrollment, graduation rates, degrees awarded, graduate outcomes measures, and student financial aid. Campuses prepare and submit the IPEDS surveys in the areas of graduation rates, academic libraries, and Cost I and Cost II surveys.

IRAP serves as the central communication link with NCES (National Center for Education Statistics) to remain apprised of submission deadlines and any changes to future reporting requirements. IPEDS estimates the annual burden per institution for reporting as between 113 to 195 hours.

Included in IRAP's Federal reporting relief is labor reporting to the Bureau of Labor Statistics and the US Census Bureau. For details on all IRAP labor reporting, see IRAP's Labor reporting webpage.

State

IRAP completes all student data reporting to the Student Aid Commission (CSAC) as required by SB70. This includes data on student enrollment, persistence, and graduation outcomes for Cal Grant recipients and all other UC undergraduates.

IRAP, in collaboration with UCOP Budget Analysis and Planning, prepares data and analysis to respond to the State of California’s legislatively mandated reports. Specifically, the Performance Measures Legislative Report (AB94), the Expenditures for Instruction Report, and the Three-Year Financial Sustainability Plan (AB93) rely in a large part on IRAP. IRAP also works with other UCOP departments to help respond to data requests from the California State Auditor.

Other legislatively mandated reporting IRAP prepares includes the Annual multi-year compact report, the Summer enrollment report, and the Nonresident undergraduate enrollment report.

Working with staff from Information Technology and Services, IRAP also helps to develop and validate the calendar year compensation data sets which are used to report to the State Controller’s Office on payroll earnings and certain employer paid benefit expenses. This dataset is also used to report employee compensation on UC’s own website.

Other agencies and organizations

IRAP prepares and responds on behalf of all ten campuses, ANR, and UCOP to the National Science Foundation’s Higher Education Research and Development (HERD) Survey. The survey collects expenditure data on R&D activities by field, including the source of funding, type of research, type of costs, and headcounts of research personnel. NSF estimates that 54 hours are required per institution to respond to the survey.

IRAP provides data submissions to AAUDE (Association of American Universities Data Exchange) for Current developments, Tuition and required fees, Faculty profile, AAU salary survey, and Oklahoma State and AAUDE faculty surveys. For details on all IRAP faculty surveys, see IRAP's Faculty surveys webpage.

IRAP also submits data to Cradle to Career annually on applicants, enrollment, degrees, and financial aid, to the American Talent Initiative on enrollment and financial aid, and to U.S. News and World Report's Main statistical survey and Financial aid survey.