Messages with Variable Retention Periods

The retention period for a message that is the official record – variable periods or permanent retention – is determined by the content of the message. Examples of messages that may be retained for variable periods of time, depending on their usefulness, follow:

• Internal correspondence requesting or providing information
• Monthly and weekly reports
• Documents advising of various events, issues, and status of on-going projects
• Correspondence from various individuals, companies, and organizations requesting information
• Copies of meeting minutes (excluding the official copy)