Information Technology Services

Certain administrative records transmitted by or originating as messages must be retained permanently if they constitute the official record. In general, these are messages and attachments that have significant, long-term administrative, legal, and/or fiscal value. Examples of messages that may need to be retained permanently include the following:

• Certain executive correspondence pertaining to the formulation, planning, implementation, interpretation, modification, or redefinition of programs, services, or projects
• Messages that have historical value in that they explain or document the history of the University or a campus, department, or unit
• Correspondence announcing or interpreting UC bylaws, policies, directives, and regulations