Pre-Trip Authorization (PTA) Airfare Request

Direct bill airfare expense for your UC business travelers by obtaining a PTA

Requests must be submitted to the BRC before 3:00pm to receive the PTA number the same day.

Virtual Card (Direct Bill) Hotel Request

Reduce out-of-pocket hotel expense for your UC business travelers

Virtual card hotel request forms should be submitted a minimum of 5 business days prior to expected hotel check-in date for better booking availability.

Conference and Training Registration Prepayment Request PDF

Prepayments on the BRC conference registration card are efficient

Avoid unnecessary out-of-pocket expense for your UC business travelers by submitting your conference registrations for prepayment to the BRC. Be sure to submit your requests at least 5 business days prior to the registration deadline.

Travel and Entertainment card application PDF

The T&E card can be issued to UCOP employees who travel for use when they incur travel and entertainment expenses in connection with University business.

Calculating business mileage PDF

How mileage and ground transportation reimbursements are calculated for UCOP travelers