Enhancing UCOP’s ability to demonstrate accountability to university stakeholders is a key objective of the BRC, and improving controls over UCOP financial transactions was an important factor in management’s decision to centralize UCOP business processes. Key controls are an important element in the plan of controls. 

BRC customer departments have an important role in ensuring that financial transactions have a valid university purpose and comply with university policies.

Payroll

Unavailable – currently under review

Payroll transactions are supported by time and attendance reports and approved by the supervisor (or higher) or other appropriate documentation.

Procurement

Unavailable – currently under review

Approval of purchase of goods or services by person with written authorization to commit departmental funds must be obtained.

Cashiering Key controls DOC

Key controls

A Cash Received log is maintained with all receipts traced to deposit in a university account.

General fraud/inappropriate activity Key controls DOC

Key controls

Monitoring of BRC-processed transactions for unusual items or patterns.

Signature authority

BRC Key Controls require that BRC staff only process transactions that have been approved by an authorized departmental signer.