UC Facilities Manual
Construction Document Organization
Volume 4, Chapter 2
| TABLE LEGEND |
| BD Bidding Document CD Contract Document |
| DOCUMENT | LONG FORM | BRIEF FORM | INFORMAL FORM | MINI FORM |
|---|---|---|---|---|
| Cover Page | BD | BD | BD (optional) | BD (optional) |
| Certification | BD | BD | Not used | Not used |
| Table of Contents | BD | BD | BD (optional) | BD (optional) |
| Advertisement for Bids | CD | CD | Not used | Not used under $50,000 |
| Request for Bid | Not used | Not used | CD | CD (informal bidding) |
| Project Directory | BD | BD | BD (optional) | Not used |
| Instructions to Bidders (core document) | CD | CD | CD | CD (Not used under $50,000) |
| Supplementary Instructions to Bidders | CD | CD | CD | Not used |
| Information Available to Bidders | BD | BD | BD | Not used |
| Base Qualification Questionnaire | Not used | Not used | BD (Between $300K-$600K) | Not used |
| Bid Form | CD | CD | CD | CD (informal bidding) |
| Bid Bond | BD | BD | Not used | Not used under $50,000 |
| Agreement | CD¹ | CD¹ | CD¹ | CD¹ |
| General Conditions (core document) | CD | CD | CD | CD |
| Supplementary Conditions | CD | CD | CD | CD |
| Exhibits Table of Contents | BD | BD | BD | BD |
| Exhibit 1: Certificate of Insurance | CD | CD | CD | CD |
| Exhibit 2: Payment Bond | CD | CD | CD | CD (contracts over $25,000) |
| Exhibit 3: Performance Bond | CD | CD | CD | Not used |
| Exhibit 4: Application for Payment | CD | CD | CD | Not used |
| Exhibit 5A: Selection of Retention Options | CD | CD | CD | Not used |
| Exhibit 5B: Escrow Agreement for Deposit of Securities in Lieu of Retention and Deposit of Retention | CD | CD | CD | Not used |
| Exhibit 6: Submittal Schedule | CD | CD | CD | Not used |
| Exhibit 7: Cost Proposal | CD | CD | CD | Not used |
| Exhibit 8: Field Order | CD¹ | CD¹ | CD | CD¹ |
| Exhibit 9: Change Order | CD¹ | CD¹ | CD¹ | CD¹ |
| Exhibit 10: Subcontractor's Conditional Waiver and Release upon Progress Payment | CD | CD | Not used | Not used |
| Exhibit 11: Subcontractor's Unconditional Waiver and Release upon Progress Payment | CD | CD | Not used | Not used |
| Exhibit 12: Summary of Builder's Risk Insurance Policy | BD² | BD² ³ | BD² ³ | Not used |
| Specifications Table of Contents | CD | CD | CD | CD |
| Specifications, Division 1, Table of Contents | CD | CD | CD | CD |
| Specifications, Division 1, General Requirements | CD | CD | CD | CD |
| Specifications, Divisions 2-16 | CD | CD | CD | CD |
| List of Drawings | CD | CD | CD | CD |
| Drawings | CD | CD | CD | CD |
| Addenda | CD | CD | CD | CD |
| Notice to Proceed | CD | CD | CD | CD |
| Notice of Completion | CD | CD | CD | CD |
Notes
1. The Agreement form is issued with the bidding documents for informational purposes; the executed Agreement becomes a contract document.
2. Copy of actual insurance policy issued for the Project after award becomes a Contract Document.
3. Applies only if the construction cost is more than $300,000.