Exceptional/Additional Approvals

To ensure that we are meeting our obligations to oversee the proper use of funds, new preapproval requirements for certain expenditures are effective immediately.

• Any expense that requires additional or exceptional approval regardless of funding source must receive preapproval a minimum of two weeks prior to commitment of funds. This new requirement is due to the various funding restrictions, policy changes, and to protect departments from incurring costs that cannot be reimbursed. 
• Please submit all preapproval requests for additional or exceptional approval to exceptions@ucop.edu using the Exceptional/Additional Preapproval Request form. Executive Director UCOP Operations Thera Kalmijn is the approver for all items requiring additional or exceptional approval under this new guidance.
• After-the-fact requests are unlikely to be approved and will require a higher level of approval from Executive Vice President and Chief Operating Officer Rachael Nava. Please submit all after-the-fact requests for additional or exceptional approval to exceptions@ucop.edu using the Exceptional/Additional After-the-Fact Request form.