Health Affairs, Research & Technology Law Preferred Provider Program Request for Proposals

Downloadable Materials

UC HATL Preferred Provider Program RFP

Standard Core Legal Outside Counsel Guidelines

Requirements for Electronic Invoice Submission

HATL Master Retention Letter 

Frequently Asked Questions

RFP Overview

The University of California Office of the General Counsel (“OGC”) seeks a limited number of preferred outside law firms to assist with the majority of our health law, academic research, and cybersecurity/technology matters. The types of matters included in this Request For Proposals (“RFP”) are outlined in the Scope section below (collectively, the “Covered Matters”). The firms we ultimately select will be known as OGC Preferred Health Affairs & Technology Law Counsel (“preferred provider panel” or “P3”) and will represent the University as part of the OGC Health Affairs, Research & Technology Law Preferred Provider Program (“PROGRAM”). We anticipate that each firm will have significant opportunities, subject to performance, to represent the University annually. While a separate litigation panel has been developed to handle most litigated matters, our practice groups work closely on non-litigated and litigated matters of interest to both.

OGC is in the process of moving away from the standard billable-hour model, and, unless otherwise approved, all fees under the PROGRAM will be value-based (see Value-Based Pricing section below). P3 firms will be able to represent the University across all Covered Matters for which they have qualified and may have the opportunity to bid for work in other practice areas not indicated in the Scope section below. Although we reserve the right to assign Covered Matters work to non- P3 firms, we anticipate that a significant majority of the Covered Matters work will go to P3 firms.

Responding firms must agree to abide by the P3 Requirements and Terms and Conditions of this RFP as stated below.

Responses to this RFP must be received by OGC by close of business on September 10, 2018 and must contain responses to all questions in the general section and the matter-specific sections for which you wish to be considered.

We are attempting to set up an electronic submission form for responses and if successful will post that form on our main website no later than August 31, 2018. Absent the electronic submission option, responses must conform to the requirements set forth below.

We plan to select P3 firms and initiate the PROGRAM effective January 1, 2019 (see Timeline below).

RFP Timeline

8/13/2018 – RFP distributed to candidate firms and posted on OGC website
8/21/2018 – Last day for any questions regarding RFP from candidate firms
8/28/2018 – OGC will post answers to questions by this date on this webpage
9/10/2018 – RFP responses due
10/12/2018 – Finalists notified and interview schedules set
10/15/18 – 11/30/2018 – Finalist interviews
12/15/2018 – Firms notified of results
1/2/2019 – New matter assignments to panels begin

OGC does not guarantee the above schedule and reserves the right to modify this schedule at its discretion.