Chapter 14-500: Implementation Responsibilities of University Offices

14-510 Office of the President

As described above in section 14-213 and 14-222, under the University Policies and Guidelines on Non-Discrimination and Affirmative Action, the Office of the President is responsible for reviewing and approving the annual affirmative action plans prepared by the campuses, Laboratories, and DANR, as well as the Office of the President annual affirmative action plan which it must also prepare. The Office of the President is also responsible for informing campuses and Laboratories of actions they need to take to be in compliance with federal and State equal employment opportunity laws and regulations.

The Office of the President also amends the University's nondiscrimination Policies when appropriate or mandated by law, and reviews campus and Laboratory implementing regulations for consistency with these Policies and the law.

14-520 Campuses, Laboratories, and Agriculture and Natural Resources

The campus, Laboratory, and DANR Affirmative Action Offices are responsible for preparing staff and academic affirmative action plans. Staff affirmative action plans are approved by the Office of the President, Human Resources and Benefits, and by the Office of the General Counsel. Academic affirmative action plans are approved by the Office of the President, Academic Advancement, and the Office of the General Counsel. For the purpose of signing certifications, campus Contract and Grant Officers may rely on the Office of the President's approval of campus plans. However, each individual campus and Laboratory is responsible for handling any compliance review by the Office of Federal Contract Compliance Programs. While the Office of the President is responsible for informing campuses and Laboratories of actions they need to take to be in compliance with federal and State equal employment opportunity regulations and requirements, campuses and Laboratories are individually responsible for implementing appropriate actions.

Chancellors, Laboratory Directors, and the Vice-President - Division of Agriculture and Natural Resources are responsible for adopting implementing regulations consistent with the University of California Policies Applying to Campus Activities, Organizations, and Students. They are responsible for publishing and making these implementing regulations widely available, free of charge.

14-530 Materiel Management, Business Services, and Contract and Grant Offices

Campus, Laboratory, Division of Agriculture and Natural Resources, and Office of the President offices responsible for purchasing, subcontracting, or other types of subawards or awards of University funds are responsible for including the mandatory provisions required by applicable federal and State statutes and regulations in such awards, subawards, or purchases. These offices include Contract and Grant, Purchasing, Materiel Management and Business Services Offices.

Federal or State statutes and regulations which state that they apply to subcontractors are included in the flowdown requirements in subcontracts. (See chapter 16-312 of this Manual.)

When an award is made by a University-sponsored program to an external organization, a University-approved nondiscrimination clause in accordance with the University's own nondiscrimination policy as well as the subrecipient's equal employment opportunity responsibilities should be included in the award document.