UC Systemwide Legal Documents & Policies

The most current version of University of California (UC) Terms & Conditions is posted below. Archived UC T&Cs and other legal documents and forms are located in the UC Procurement Forms & Policies SharePoint portal.

(For staff access: log into Forms & Policies SharePoint portal using SSO. For public access: please contact ProcurementAdmin@ucop.edu or your UC location procurement contact.)

The policies, rules and guidelines shown below may apply or be useful in transactions involving the University of California.

UC Terms & Conditions PDF

Revised 12.14.21

Most recent version of UC T&Cs. Procurement staff can access annotated and archived versions in SharePoint using links below.

Annotated T&Cs 12-14-21 Link | Archived Terms & Conditions Link

Appendix - Data Security (DS) PDF

Version 8.20.21

Appendices for Agreements involving data security: Appendix-Data Security (DS); Appendix-HIPAA Business Associates Agreement (BAA); Appendix-General Data Protection Regulation (GDPR) EEA & UK.

Appendix - BAA 8.10.21 | Appendix - GDPR EEA & UK 4.27.21


Purchases of Goods and Services; Supply Chain Management

Governing procurement policy of UC Campuses, Medical Centers, Agriculture and Natural Resources, and Lawrence Berkeley National Laboratory. Based on California Public Contract Code, Part 2, Contracting by State Agencies, Chapter 2.1, University of California Competitive Bidding, Article 2, Materials, Goods, and Services (Public Contract Code Section 10507, et seq.); Bylaws and Policies of The Regents of the University of California; and Policies issued by the President of the University.

Federal Funds Resources

Federal funds resources for suppliers.

Appendix – Federal Government Contracts (Non-Commercial Items and Services)

Supplier Resources - Fair Wage/Fair Work

Click title above for full range of Fair Wage/Fair Work Supplier Resources: general info, verification forms, guides, and audit firms.

Annual Verification Form PDF | Annual Verification - Standards & Procedures PDF

Business & Finance Policies

General business operations of the university, including accounting and payroll, finance, internal controls, auxiliary operations, housing programs, banking, and risk services.

Sustainable Procurement Guidelines PDF

Sustainability standards for products and services purchased by the University of California, with details on the UC Sustainable Practices Policy.