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SPMO Update

Strategy and Program Management Office leadership evaluates requests for our services against our mission, our capability areas, and prioritization criteria.

In response to growing demand, the SPMO is developing an intake process for our services. The intake process will provide further transparency on how the SPMO determines initiatives to engage in and will facilitate collaboration to set scope, roles, and expectations. The intake assessment will also include an electronic intake form and consultation expected to be rolled out summer 2022. In the interim, please continue to contact Julian Ryu (julian.ryu@ucop.edu) for requests.

 

I. Six Capability Areas

II. Prioritization Criteria

 

SIX CAPABILITY AREAS

Strategy

1. Strategic Planning We lead planning efforts that produce specific achievable results aligned with the University's strategic objectives and priorities.	Examples
	UCOP Strategic Framework (linked)
	Division Strategic Plans and Renewals
	Presidential Priorities

2. Strategy Development and Implementation We build and execute a course of action for senior leaders to address pressing business or policy challenges.	Examples
	Community Safety
	Innovation and Entrepreneurship Transformation
	Global Food Initiative Transition to CFO Division
	UC Health Affiliations

3. Organizational and Operating Model Reviews We conduct organizational reviews and recommend operating models and designs that enable the University to meet its goals.	Examples
	Financial Accounting Org Review
	Systemwide HR Transformation
	UC Health Org Review
	Huron UCOP Assessment

Process and Change

4. Operations and Process Optimization We develop and implement improvements that streamline processes resulting in greater efficiency and effectiveness.	Examples
	Presidential Initiatives
	President's Executive Office/Executive Reporting
	Vaccine Compliance / Religious Objection Process Advisory Group
	UCOP Return to Work Parking
	Major Projects & Initiative Process Transition
	Article 5 Compliance (Contracting-Out)
	Future of Work / Return to Onsite Operations

5. Systemwide Program Management and Governance We support and advise cross-functional systemwide teams on meeting objectives of high impact, strategic initiatives.	Examples
	Campus Strategy Reports
	Residence Requirements
	Mitigating COVID-19 Impacts on Faculty
	Admissions Audit
	Non-Discriminatory Policy
	Anti-Racism Task Force Initiative
	Carbon Neutrality Initiative
	Global Food Initiative
	Research Data Backup
	Health Benefits
	IP Legal Assessment
	Systemwide Litigation Fund
	2020 General Obligation Bond Legislation Management

6. Change Management We guide teams to plan and manage transitions to new ways of working.	Examples
	Procurement Excellence
	Event Management System Implementation

 

PRIORITIZATION CRITERIA

	Aligns with SPMO mission and offerings	Strategic goal/priority to President and EPAG	Systemwide impact	Multiple OP divisions involved and impacted	Single OP division involved with impact to multiple divisions	SPMO development area for future high impact projects
Priority	X	1	2	3	4	5

 

Other Considerations

• Contingent on current and forecasted SPMO team member availability
• Project selection will use this priority structure; projects must follow at least one or more of these criteria to be eligible
• When demand exceeds supply, decisions will be based on degree or size of each of the criterion
• Assessing each criterion is based on available information in consultation with prospective client and UC Operations leadership. A formal intake process will be rolled out in summer 2022.