Time and attendance reporting

Time and attendance is reported in the Time Reporting System (TRS). Time is reported on a biweekly cycle for non-exempt (hourly) employees and rehired retirees, and on a monthly cycle for exempt employees. Deadlines and additional resources are available below.

• Time Reporting System (TRS) login
• 2024 TRS & Personnel Action Deadlines (pdf)
• 2025 TRS & Personnel Action Deadlines (pdf)
• UC Time Reporting System handbook for Employees (pdf)
• UC Time Reporting System handbook for Managers (pdf)
• Questions about TRS at UCOP? Please contact your Payroll team.

Vacation leave

Vacation leave may not be used before it is accrued, the exception is during curtailment closure in accordance with Personnel Policies for Staff Members Absence from Work policy (pdf).

The supervisor can monitor when employees’ balances are low and when the maximum vacation accrual is approaching or has been reached. If a Departmental Head makes an exception to allow the employee to accrue vacation beyond the maximum accrual, the Department Head must notify Local HR Payroll, and indicate when the employee will plans to take vacation and bring down their balance. With that information, Local HR Payroll will submit a Request to Exceed Maximum Vacation Accrual Limit form to UCPath Center for processing.

There is a grace period under Personnel Policies for Staff Members Absence from Work policy (pdf) during which the employee can use the overage. Vacation continues to accrue during this period, but balances should be managed to comply with policy.