Services

Time and attendance reporting

Information on the electronic Time Reporting System (TRS)

New hire process

Overview of the new hire process, department procedures, and special instructions for hiring at remote locations.

Inter-Campus hire process

Important information and resources for completion of the inter-campus hire process.

Transfer & rehire process within UCOP departments

Procedures for interdepartmental transfer, UFIN301 (permanent interlocation transfer), and rehire of retired employees.

Payroll & personnel actions

Information on actions such as employee status change, leaves of absence, appointment renewal, reclassification, etc.

Separations

Details of the employee separation process and how separation payroll checks are handled.

Exceptions reporting

The BRC Payroll Team provides department payroll contacts with exception reports as applicable so that appropriate action can be taken.

Forms

New hire forms

All new hire forms (both as a bundle and as individual downloads).

Payroll action form (PAF) (xlsx)

Use this form for new hire, rehire, transfer, reclass, promotion, demotion, tops to career, equity, stipend and other salary actions.

PAF Guidelines PDF

I-9 and instructions PDF

Employment eligibility verification

Used for new hires, transfers and rehires.

UC W-4/DE 4 PDF

Withholding allowance certificate

Employee's Federal-State withholding allowance

Alternative work schedule programs

Programs are available for UCOP employees who wish to consider an alternative work schedule through time reduction programs and flex schedules.

Funding change worksheet PDF

Payroll expenditure adjustment request.

Time reporting

Explanation of electronic time reporting (TRS).

TRS login Link | TRS Schedule Link

Processes