E-mail Management at UCOP

Various resources are available to assist employees with better management of e-mail.

Guidelines:

• Managing Your E-mail: FAQ
• Managing E-mail as a University Record (pdf)
• Guidelines Announcement

Policies:

• Records Management and Privacy (RMP) Policies

Retention:

• Decisionmaking Chart: What To Keep and For How Long
• Records Disposition Schedules Manual

Storage:

• Network File Shares
• UCOP Central Records Collection
• Outlook Archive: All UCOP personnel using Outlook on PCs are provided an online Outlook archive folder in their Outlook mailbox. The Outlook Online Archive provides online access to stored messages. It is a good place to store e-mail messages you want to keep since you can access it via OWA no matter where you are. The archive holds up to 10G of e-mail and attachments. More information is available in the IT Service Hub.
• SharePoint
  • Service description
  • Sending e-mail to SharePoint

Technical Tools:

• Desktop Search Tool for Windows
• Tips and Tricks for E-mail Management (ppt)
• Using Outlook to Manage E-mail
• Video Instructions for Handling Vaulted E-mail