Campus Payroll (PPS) Support

Availability: Systemwide

Service Description

ITS operates the UC base Payroll/Personnel System (PPS) on a contract basis for seven campuses (Berkeley, Davis, Irvine, Riverside, San Diego, Santa Cruz, and Santa Barbara), Hastings College of the Law, and the Associated Students organization at UCLA (ASUCLA). Each system is a separate instance of the base PPS and is operated at the direction of a payroll manager at each site on its own local schedule and with its own settings, preferences, and local modifications. Campus payroll managers direct the PPS support work to meet local pay schedule, reporting, and other requirements.

As a payroll application, the system performs the traditional tasks of computing employee pay and deductions, performing tax reporting, and conveying data to banks and other financial institutions. As a personnel and financial application, the system performs many functions, including maintenance of employee demographic information; determination of eligibility for benefits; reporting and calculation of deductions for UC retirement and investment programs; and leave accrual and leave usage processing.

The contract service for operating a campus payroll includes:

  • UCOP ITS data center resources (e.g., CPU capacity, disk storage, etc.) required to support operation of the base PPS
  • Online CICS access six days a week
  • Web-based EDB inquiry and PAN viewing
  • Scheduling of routine jobs and assistance in setting up special processes
  • Batch processing on weekday evenings, including notification of availability of reports
  • Transmission of output reports to local printers, if desired
  • Web-based account setup and creation of online access rules
  • Testing and implementation of base payroll releases on a timely basis
  • Creation and maintenance of DB2 databases
  • Transmission and verification of reconciliation and NACHA files to the bank
  • Creation of interface files for UCOP applications such as UCRS and the Corporate Personnel System
  • Creation of interface files for external agencies such as insurance carriers and unions
How to Order or Request Support

Use the IT Staff Services section of the IT Service Hub to order and/or request support, or call (510) 987-0457. Support is available M – F, 8:00 a.m. – 5:00 p.m.

Availability of Service

24/7, except during planned outages

Eligibility

Location payroll managers may request service and support.

Cost

The costs of the service are specific to each participating UC location and incorporated in service agreements.