Bidding Documents

Volume 5, Chapter 2

INTRODUCTION

The bidding documents are prepared by the design professional and the Facility during a project's construction documents phase and are assembled by the Facility.

2.1 BIDDING DOCUMENT TYPES

The University uses three types of construction documents: the Long Form, the Brief Form, and the Mini Form. The construction bidding documents are part of the construction documents. All construction document models contained in Facilities Manual, Volume 4, have been approved for legal form by the Office of the General Counsel.

  • Long Form construction documents must be used for projects with estimated contract sums of over $1 million, and may be used for projects below that threshold. 
  • Brief Form construction documents may be used for projects with estimated contract sums of up to $1 million, and may also be used for projects below that threshold. 
  • Mini Form construction documents may be used for projects with estimated contract sums of up to $100,000.
  • Although projects up to $100,000 are informally bid (see Vol 5, Chapter 1), a Brief Form or Long Form may be used, if the Facility wants an advanced risk protection provided in those forms.

2.2 BIDDING DOCUMENT REVIEW

Facilities are responsible for reviewing their own bidding documents, regardless of the estimated construction cost. However, proposed changes to the Instructions to Bidders, and the General Conditions must be reviewed by the Office of the President and the Office of the General Counsel. Detailed review procedures are given in FM4.


Revised February 10, 2012 (Change # FM 12-001-C)

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